For a five-person team with no technical administrator, what should guide the next software choice?

A five-person team needs software without a dedicated technical administrator.

Treat team size, operating capacity, and implementation time as assumptions to revisit.

Exclude paths that require ongoing specialist administration or unsupported operational effort.

Consider only approaches that can be operated by the stated team after onboarding.

Record why an approach fails a hard constraint rather than silently removing it.

Assess operational ownership, onboarding, support, security, and workflow fit.

Keep each conclusion linked to a current evidence state and source record.

Make clear how a choice may trade flexibility or control for lower day-to-day operating burden.

Do not convert missing product research into a confident recommendation.

Choose a path only if its evidence and operating demands continue to match the team’s situation.

Use the stated criteria to explain the next investigation, not to assert a winner.

Revisit the decision guide when a constraint or evidence state changes.