Which software approach fits a five-person team that cannot maintain its own systems?

Define the practical outcome the five-person team needs from its software.

Keep the lack of a technical administrator and limited implementation capacity explicit.

Prioritise criteria that make ownership, onboarding, support, and daily operation manageable.

Choose an approach only where its operating demands match the team’s stated constraints.

Show why an approach may fit one situation and not another.

Present the evidence state and review date instead of treating incomplete research as certainty.

Continue to the five-person scenario to test the approach against fixed constraints.